Lab Management System

Smarter Access. Better Utility.

Presented by: Henry Ayub

Problem Statement

📝 Manual lab booking is time-consuming and inefficient
📊 Lab usage records are fragmented or missing
👁️ Students lack visibility into lab availability
⚙️ Admins struggle to coordinate lab resources

Our Solution

🎯 A central platform to book, monitor, and manage labs
👥 Tailored for students, lecturers, and lab admins
⚡ Live availability, access control, and analytics
📈 Data-driven insights for better resource allocation

Strategic Plan 2023-2028 Alignment

KRA 1: Academic Excellence

Improved lab access for learning and research

Enhanced student outcomes

KRA 2: Modern Facilities

Digital infrastructure modernization

21st-century learning environment

KRA 3: Student Experience

Transparent, fair access system

Increased student satisfaction

KRA 4: Staff Efficiency

Automated administrative processes

Focus on value-added activities

KRA 5: Resource Optimization

Data-driven facility planning

Improved ROI on infrastructure

KRA 6: Good Governance

Transparent, accountable systems

Enhanced institutional reputation

Key Features

📊

Student Dashboard

Check availability, book slots

⚙️

Admin Panel

Manage labs, approve bookings

🔔

Notifications

Automated session reminders

📈

Analytics

Usage data and scheduling insights

Quantified Benefits

Operational Improvements

Administrative Efficiency: 60-70% reduction in manual booking tasks
Resource Utilization: 30-40% increase in actual lab usage
Conflict Resolution: 90% reduction in scheduling disputes
Response Time: Instant availability information vs. physical checking

Academic Impact

Improved Access: Equitable lab time distribution
Enhanced Learning: Reliable access supports coursework completion
Research Support: Dedicated time allocation for student projects
Digital Literacy: Students gain experience with modern booking systems

Strategic Value

Data-Driven Decisions: Analytics inform future investments
Scalability: System grows with university enrollment
Integration Potential: Foundation for comprehensive smart campus
Competitive Advantage: Positions TTU as technology leader

Benefits

⏰ Saves time for students and staff
📈 Increases lab utilization
🔐 Improves security with access roles
📚 Enhances learning through smoother access

How It Works

1

User logs in

2

Selects available lab

3

Makes booking

4

Receives notification

5

Admin monitors usage

Demo Time

🖥️

Let me show you how the platform works...

Visit: https://ictlabs.ttu.ac.ke

💵 Financial Suport

Amounting Cost: KES 250,000

Payment Phase	Description	Amount (KES)
Initial Payment (50%)	Paid before system acquisition — covers initial development, setup, and deployment	125,000
Final Payment (50%)	Paid after successful implementation, training, and user acceptance	125,000

💡 Payment Structure: 50% upfront, 50% on successful delivery

Impact & Future Plans

Current Impact

Currently used & Tested by 50+ students

Planned Upgrades

📊 AI integration
🔗 LMS integration

Thank You

Questions & Answers

Project: https://ictlabs.ttu.ac.ke

Contact: henryoayub15@gmail.com